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May the 4th Be With You (Part 5): Legal Firms

Updated: May 4, 2020

SOP for Legal Firms during CMCO PKPBThe Law firms have been given the leeway to operate from 4th May onward subject to the Standard of Procedure based implemented during the Conditional Movement Control Order ('CMCO"), effective from May the 4th. There are several different criteria or SOP that apply to law firms depending on whether the Court will be in operation or not. A Notice issued today (May the 2nd) states that the Courts will remain closed until further orders from the Government. However, on 3rd of May 2020, Selangor, Negeri Sembilan, Pahang, Pulau Pinang, Kedah, Kelatan, Sabah and Sarawak have opted not to implement the conditional MCO. As such, all the standard operating procedures (SOPs) under the MCO still apply, and businesses and the various economic sectors in those states will stay closed until May 12.

What are the operation hours for the legal firms?

Since the Court is not open hence the legal office is allowed to operate for only 6 hours only. However, the legal firms will be back in operation for 8 hours once the government and court offices are reopened. The SOP does not indicate which government offices but can be understood to mean the related government offices concerning the work of the legal firm.

How about the workers capacity?

Legal firms should reduce the number of employees by at least 20-30% of current during this CMCO period as the government and court offices are closed. However, Workers capacity for legal firms will be back to 100 % once the government and court offices are reopened.

Does the Firm need to provide face mask and sanitizer to the employees?

Yes. The Firm must provide hand sanitizer as well as face masks for every employee and need to practice social distancing on the premise.

Whether the employees will be inspected before they can enter the office?

Yes. Firms must provide a thermal scanner and measure symptoms of cough, sore throat, or shortness of breath every day at the entrance of the office. If the body temperature reading is 37.5° Celsius or more or has symptoms, the employee is not allowed to enter the office, and the Firm must refer the employee (must wear a mask) to KKM for observation. Further, the Firm must have a record book with the details of each employee, such as a name, identification Number, body temperature records etc. Readings of each employee must be recorded and kept for a minimum of 6 months for reference.

Is it permissible to hold a client meeting at the firm?

Yes. However, Visitors upon arrival at the premises should wear a face mask and undergo a body temperature check at the office entrance. The Company must have a record book with the details of each visitor, such as a name, identification number, body temperature records, etc. Readings of each visitor must be recorded and kept for a minimum of 6 months for reference. Every employee dealing with a customer needs to wear a face mask. Such records must be submitted daily to MITI.

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